M-FileNet RMS

Introduction

Conventional ECM products only manage sensitive data while they remain stored within the ECM repositories. M-FileNet RMSTM uses DRM (Digital Right Management) and watermarking technology to extend the secure management of information far beyond the repository. By integrating with RMS, ECM, and business systems, M-FileNet RMSTM ensures that sensitive data does not fall into wrong hands wherever the data resides.

With the development of the internet, email, portable storage devices, and mobile devices, treatment of digital assets has become a critical concern of CEOs and CIOs of many organizations.

M-FileNet RMSTM provides a perfect solution for FileNet users to protect digital assets from unauthorized access of any form. The RMS enforces corporate security policy
without sacrificing the productivity of the user. It ensures that digital assets are always under control. RMS is being deployed in various organizations such as government
agencies, financial institutions, and manufacturing companies.

M-FileNet RMSTM provides a means of obtaining knowledge of current security risks and of constructing a cost-effective internal security system. The system is constructed
in a fast and effective way delivering the following benefits to the customers . Reduces the risk of management information leakage through tight control over classified information.

• Raises overall awareness of the potential impacts to the enterprise associated with security risks, and provides a means of enforcing company-wide security policies..
• Instantly recognizes any attempts of illegal use of digital assets, and provides traceability.
• Guarantees consistency of security management by ensuring centralized control and monitoring.
• Aids in the compliance of information security regulations.

Key Features

Centralized Security Monitoring & Control

Provides powerful tools to protect classified documents from any attempts of unauthorized access or distribution using USB memory devices, emails, messenger
programs, CDs, or any other means. With easy-to-use configuration tools, the user can enforce the company’s security policies

• Usability Control
• Multi-company access control

Flexible Access Control

By group, department, job position and person based on security policies with easy to use multi-lingual support.

Auditing & Log Management (Traceability)

Classified documents are supervised by the RMS. If the user attempts to use a document illegally, the RMS monitors the action and alarms the supervisor

Offsite & Offline Security

In case of employees working at home or business trips overseas, the RMS provides a document and PC takeout process. The classified documents are protected on
the road based on offline policies.

The RMS also allows the offsite users to have access to the internal business system with authentication and to carry out the business activities securely.

Intuitive User Platform Control

Security Policy is enforced using the intuitive menu control on client PCs.

• Edit, Save / Save As, Print, Open , and Print Count
• File Retention and Expiry Date
• Block-copy
• Screen Capture Prevention
• Watermarking

Extend Security to Mobile Devices

Today’s professional should stay current on the latest development of mobile devices to enhance productivity. RMS supports security on devices of Windows Mobiles
and it continues to extend to Blackberry, i-phone, g-phone and embedded Linux platform.

Flexible Key Management

To ensure total security of the client, the RMS comes with user changeable double key structure (Symmetric key and Master key).

Hardcopy (Printed Document) Security

With leading-edge watermarking technology, the security manager can trace the usage of hard copy documents to identify the user responsible in case of an information
breach. Watermarking enables the user to embed hidden information into the printed material in order to protect classified information.

• Embed/Extract Forensic Watermarking

Tight Integration with IBM FileNet

FileNet users do not need to change the way they used to work. The RMS will secure documents while running in the background

• Single Sign-On
• Privilege Mapping (whether reside in repository of file space)
• Authentication (Active directory, LDAP support)

Flexibility & Scalability

M-FileNet RMSTM supports integration with almost all enterprise business systems because there must be means to protect information used in business systems such as ECM, EDMS, BPMS, PMS, GW, ERP, CRM, KMS, EP, and EKP.

• Integration Adapter for business systems

Wide-Range of User Applications and File Type Support

Virtually supports almost all data types and client applications. It provides the user room for future IT expansion without hassle.

Open System Support (Open Office...)

Why pay more? With M-FileNet RMSTM, you can use free wares like Open Office without sacrificing document security. The RMS gives the client freedom to choose their own office tools.

Internal Control for Regulatory Compliance

Provides tools to apply regulatory enforcement on digital security for specialized areas such as identity theft and privacy information protection

• SOX, and local security acts…

Base Specifications

M-FileNet RMSTM is a client / server application and it may be deployed as a standalone RMS server or in conjunction with IBM FileNet p8 Application Server.